Executive Assistant to GM Policy and Regulation

About the opportunity| Ko te āheinga:

We have a great opportunity for highly capable and suitably experienced Executive Assistant to join our Policy and Regulation team. This is a full-time opportunity based in our Napier office and reporting directly to either the General Manager of Policy and Regulation, the role will require you to be a forward-thinker with a proactive attitude. The responsibilities will range from providing daily EA support to the GM, including the scheduling of appointments, management of diaries, drafting of correspondence, and planning and organising meetings, through to attendance at team meetings and following up on actions. You will become an integral part of a high functioning team, taking ownership of key tasks and aspects of projects to ensure they are followed through to completion. A high level of attention to detail and ability to multitask is a must in these roles as well as exceptional interpersonal skills.

About you | E pā ana ki a koe:

The key objectives of the role will be:

• To provide timely and accurate executive and administrative services for the Group Manager and direct reports as required to support the efficient functioning of the Group.
• To ensure electronic papers for meetings are available, preparing and circulating electronic agendas, taking minutes and action points as required.
• Manage, maintain, and notate appropriate publications and set up and maintain agenda and daily filing systems as required
• Provide administrative support to relevant committees and Council services.

The successful candidate will ideally possess and demonstrate the following competencies:

• Demonstrated ability to deliver effective and efficient executive support.
• Experience in the preparation of meeting documentation, minute taking and meeting follow-up.
• A high level of skill in using Microsoft office suite.
• Proven organisational skills with the ability to prioritise multiple tasks and manage time to meet deadlines.
• Ability to deal with confidential material.
• The capacity to understand the work and political environment of the Council, and the ability to identify how the role can contribute to achieving the Council’s objectives.
• The ability to develop and maintain networks with wider management and staff.
• Have the legal right to work in New Zealand.

What we offer | Nga huanga mōu:

The salary range for the Executive Assistant role is between $62,820 to $69,800. This will depend on the qualifications and experience of the successful candidate. Other benefits of working for our team include a supportive and encouraging working environment, flu vaccinations, and other well-being initiatives. HBRC also has a strong commitment to developing and upskilling people within a flexible and supportive working environment. To see a full list of our benefits please visit our website: https://www.hbrc.govt.nz/our-council/careers/working-with-us/

How to apply | I pēhea ki te whakauru:

Applications close 1 March 2023 but we may interview candidates as they apply and close this advert earlier should a suitable person be found. So, we encourage you to apply today!

 All applicants must have existing rights to work in New Zealand.

 To view the job description please click here.

Please apply via Seek.

About us | E pā ki a mātou:

At Hawke’s Bay Regional Council our purpose is to work with our community to protect and manage the region’s precious taonga of rivers, lakes, soils, air, coast and biodiversity for health, wellbeing and connectivity. Our organisation is diverse, and our work is varied. Our structure comprises of six key business units; Corporate Services, Integrated Catchment Management, Asset Management, Māori Partnerships, Policy & Regulation, and the Executive Advisory Group which also consists of the Civil Defence and Emergency Management.

We focus on prioritising:

Te kounga o te wai, te haumarutanga me te mārohirohi ā-āhuarangi o te whakamarutanga | Water quality, safety and climate-resilient security.  

Kia koi, kia toitū hoki te whakamahinga o te whenua | Climate-smart and sustainable land use. 

Kia ora, kia āhei, kia mārohirohi ā-āhuarangi hoki te rerenga rauropi | Healthy, functioning and climate-resilient biodiversity. 

Kia toitū, kia mārohirohi ā-āhuarangi hoki ngā ratonga me ngā hanganga ā-whare | Sustainable and climate-resilient services and infrastructure. 

1 February 2023

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