Maritime Event Application Form

Reserving an area

Organisers of commercial operations, sporting events, or recreational activities may apply for a temporary reserved area under the provisions of the Navigation Safety Bylaw. This ensures the safety of all water users.

A temporary reserved area:

• Ensures the public can be notified.
• Allows the organisers of the event/activity to manage that area for the duration of the reservation.
• Ensures other activities not related to the event, or approved by the organiser, will not be allowed within the reserved area for the duration of the reservation.
• May have clauses of the bylaw uplifted for the duration of the reservation.
• Avoids clashes and with other activities.

Event approval

Additionally, all events that occur on, in, or above the water that may pose a hazard to maritime safety require an event approval. This ensures that the public is notified of the event and measures are taken to ensure safety for water users.

Even if a temporary reserved area or event approval is not required for the proposed activity, please notify the Harbourmaster of any planned activity to avoid clashes with other events.

Notify the Harbourmaster about an event

Event organisers can use the form below to submit a request for a temporary reserved area or event approval.

Please allow a minimum of two (2) weeks before the start of the event to process the application.

You will need the following information to complete the form:

• Date(s), time(s) and proposed location(s) of the event.
• Details of the event including a safety plan, event management plan, or equivalent to explain how the event will be managed and the risks associated with the event.
• A copy of the public liability insurance policy, including the insurer, insurance cover amount, relevant exclusions, and the policy expiry date (if applicable).
• A copy of the application for a test certificate for any outdoor pyrotechnic displays (if applicable).
• Written authorisation from the occupier/trustee of the foreshore land intended to be used for the event (if applicable).

If the application is granted, a public notice will be required to be published online and/or in local newspapers. The cost of any required notices will be passed on to the event organisers. For further information please contact Harbourmaster@hbrc.govt.nz.

Maritime event application form

Use the form below to notify the Harbourmaster of your event

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